Who it's for
- Employers in England, Wales and Scotland of any size, whether or not a union is recognised
- Employers who want to prepare new-starter packs ahead of the duty
- HR teams who need a record of issue for existing workers
What's included
- About this template — legal basis, who must issue it, when, and a note on the regulations still to come
- Parts 1 and 2 — employer and worker details, marking new starter or existing worker
- Part 3 — Statement of trade union rights: the right to join, what a union is, taking part in activities, protection from detriment and dismissal, workplace access and where to find out more
- Part 4 — Acknowledgement of receipt (confirms receipt only)
- Part 5 — Employer issuance log
Please note: the duty is not yet in force. Regulations will confirm the exact content, form and timing. Check the final rules before relying on this statement once the duty starts.
Key points covered
- The duty is expected from January 2027 and applies to all workers, not only employees
- There is no small employer exemption
- It is a separate statement given alongside the written statement of particulars
- Existing workers will also need to receive it — the log helps you track this
- Workers are protected from detriment and dismissal for union membership and activities
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Questions
Is the duty in force yet?
No. It is expected in January 2027, with the detail set by regulations. You can issue the statement voluntarily now.
Does it apply if we do not recognise a union?
Yes. The duty is expected to apply to all employers regardless of size or union recognition.
Do existing staff need it too?
Yes, existing workers are expected to receive it as well as new starters. Part 5 is a log for recording who has received it.
Will the template change?
It may need updating once the regulations are published. Check the final requirements before relying on it.
Trade Union Rights Statement
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