Right to Rent Check Record

Who it's for

• Private landlords letting homes in England
• Lodger hosts taking in a lodger
• Letting agents who carry out checks for landlords

What's included

• About right to rent checks — The law, key figures, who must check and what is exempt
• Is this pack right for you? — When to take advice instead
• Before you start — Set up your process before the first check
• Choosing and making the check — Which check to use, the document lists, and how to do each check
• Treating applicants fairly — The discrimination code and the ban on 'no children' and 'no benefits' lettings
• How to fill in the records — Rules for clean records, plus a worked example
• Right to rent check records — Records A to E, ready to fill in
• Signing off and storing the record — Dating, signing, copying and keeping the evidence
• After the check — Follow-ups, reports, failed checks and holding deposits
• Penalties and objections — Amounts, the 30% reduction, objecting and appealing
• Follow-up check diary — Every time-limited excuse in one place
• Occupier register — Every adult and child at the property, and when records can be destroyed
• Letters and who-checks agreement — Requests for documents or a share code, a holding deposit notice and a short agreement

Key points covered

• Updated for the Home Office rules in force from 1 October 2026
• Manual, online share code, digital provider and Landlord Checking Service checks explained
• The Home Office document lists set out in full
• Click-to-fill Records A to E for every check, follow-up and Home Office report
• Follow-up diary and occupier register
• Request letters, a holding deposit notice, a who-checks agreement and a worked example

Read the guide

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